Flex Desks Booking#
The implementation of flex desks at the LCSB aims to align our workspace practices with the guidelines outlined in the service note “Allocation and Organisation of Workspaces – Offices”, issued on 10 September 2025 by Marc Grabowski, Director of Administration and Finance, and Jean-Paul Schmit, Head of the Facility Management Department. This new approach supports a more efficient, adaptable, and collaborative work environment.
Flex desks are available in the different UL buildings. They can be book using the UL tool (see below).
This How-to Card explains how to book a flex desk and outlines the key steps and rules to ensure a smooth and fair booking experience for all users.
Access to the Booking Platform#
Flex desks can be booked via the official booking platform on Archibus.
Access requires Uni.lu credentials.
How to book a flex desks#
Users are invited to consult the official documents that fully describe the booking process and rules:
Simplified Procedure (PDF) – A short, practical overview of the essential steps.
Extended Procedure (PDF) – A detailed reference document covering all functionalities and use cases.
General Principles of Flex Desk Use#
- Flex desks are available on reservation basis only.
- The longest booking period alowed is 2 months.
- You can book a flex desk for someone else, even for someone without uni.lu email adresse.
- If you book a desk, use it. Some random presence checks will be performed.
- Respect your colleagues! Keep flex desks clean and clear them after use.
- The flex desks are provided with a screen and a docking station.
- The Flex Desks are identified with this label:
